The faculty representative is a full member of the grading committee with the right to vote. The first faculty representative is, as a rule, appointed from outside the doctoral candidate's discipline. In cases where the custos does not have the right to vote, a second faculty representative may be named to assure that there are always at least three members in the grading committee with the right to vote on the grade. The second faculty representative can also be appointed from the doctoral candidate's discipline. Both faculty representatives must be professors or members of the research and teaching staff who have the qualifications of a docent.
The below instructions focus on the latter stage. The doctoral candidate and the members of the grading committee must agree on the time of the public examination. The custos should ensure that the date of the public examination is agreed upon as soon as possible after the doctoral candidate has received permission to defend the dissertation in a public examination.
The doctoral candidate is responsible for booking an auditorium for the public examination. Language of the public examination The custos determines the language to be used at the public examination after consulting the doctoral candidate, the opponent s and the faculty representative. The language of the public examination must be Finnish, Swedish or the language in which the doctoral dissertation has been written.
The examination may also be conducted in another language if the doctoral candidate agrees to this. The doctoral candidate and the opponent may also use different languages if they so agree. All the criticisms on a dissertation must be presented in the public examination not in subsequent written statements. The examination may last at the most four hours. Members of the audience may then make comments.
The overall duration of the public examination may not exceed six hours. The dissertation grading committee may agree on more detailed procedures for the public examination. Further information on the practicalities and formalities of public examinations in Helsinki is available on the University's Welcome to the Public Examination website.
A doctoral dissertation is a consistent scholarly work, based on independent research that makes an original contribution to knowledge. Besides taking the form of a monograph, the dissertation may also be a compilation of several separate scholarly articles or manuscripts i. The recommended maximum length of a monograph is pages excluding appendices. An article-based dissertation consists of three to five scholarly publications focusing on the same topic and a summarising report.
Doctoral dissertations are graded on a scale of Pass with Distinction , Pass or Fail. As a rule, dissertations are approved and receive the grade Pass. When a doctoral dissertation is of exceptionally high academic merit and ambitious in the light of all essential assessment criteria above , it may receive the grade Pass with Distinction. The documents required for grading should be drawn up in either Finnish, Swedish or English. In cases where the doctoral candidate's mother tongue is not Finnish or Swedish , we recommend that the grading documents be drawn up in English.
Grade proposal The grading committee shall submit to the Faculty Council a written statement proposing that the dissertation be either approved or failed, and including a proposal for a grade. The grade proposal must be based on consultation between the members of the grading committee with a right to vote. The recommended length of the proposal is one page, and it must be signed by all members of the committee with the right to vote.
The grading committee need not be unanimous in its proposal. If the committee disagrees, each member with a right to vote must separately justify his or her view in writing. When proposing the grade Pass with Distinction, the grading committee must always attach a separate, written clarification to their statement on the merits which have lead to the proposal of the highest the grade.
The clarification must be written with the above-mentioned assessment criteria in mind, with each set of criteria handled separately. The faculty representative submits the grade proposal to the Faculty Postgraduate Student Services. The faculty representative shall also ensure that only those members of the grading committee who are entitled to vote participate in writing the grade proposal. He or she should organise the committee meeting so that all members first discuss general issues and the members with a right to vote then discuss the grade proposal among themselves.
If the custos has acted as the responsible professor but not as supervisor, he or she is allowed to participate in the vote. The grading committee should hear the supervisor s before deciding on the grade. If the custos is the supervisor of the dissertation, he or she may be present at the meetings of the grading committee, but without the right to vote. In such cases, the custos should depart the meeting before the decision on the grade proposal is made.
Submitting Your Dissertation
The opponent is expected to submit his or her statement within two weeks of the public examination. The matter can then be placed without delay on the agenda of the Faculty Council meeting, and the doctoral candidate will receive his or her diploma as soon as possible. The doctoral candidate is entitled to respond to all of the above-mentioned documents.
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Any responses by the doctoral candidate are distributed to the Faculty Council together with the documents submitted by the dissertation grading committee. The documents will be appended to the minutes of Faculty Council meeting, after which they are made public. A doctoral candidate dissatisfied with the Faculty Council decision can appeal for its amendment to the Academic Appeals Board.
The opponent is paid a fee of euros taxable income for examining the dissertation in public and writing a statement on it. The opponent is requested to complete the enclosed fee form and submit it to the Postgraduate Student Services together with his or her statement after the public examination. The travel contact person for the Faculty of Theology, Ms. Sonja Pakarinen sonja. Opponents are asked to be in touch with the travel contact person well in advance to settle the travel dates and other details needed for the purposes of the reservations.
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If preferable, opponents are welcome to make their own travel arrangements. The Faculty of Theology will cover reasonable travel costs in exchange for the receipts. After the trip, the opponents are asked to fill in the enclosed specification of travel expenses and the payments abroad form.
The forms, together with the receipts, should be scanned into a single pdf-file and sent as an email attachment to hy-laskut helsinki.
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